Project Monitoring, Co-ordination and Evaluation (PMCE)

The Project Monitoring, Co-ordination and Evaluation (PMCE) Division functions as the institutional backbone for systematic planning, monitoring, evaluation, and co-ordination of Research & Development (R&D) programmes. The Division extends strategic and technical support to the Head/Director in ensuring effective implementation, mid-course correction, and timely completion of research projects, technology transfer initiatives, capacity building & training (CBT) programmes, and extension communication programmes (ECPs).

PMCE adopts a structured project management framework incorporating milestone-based monitoring, outcome evaluation, financial scrutiny, and compliance tracking to enhance institutional performance and accountability. It maintains continuous oversight of CSB-funded projects, externally funded projects, consultancy assignments, contract research, and contract service projects, ensuring alignment with national sericulture development priorities.

Technical Functions

1. Strategic Planning & Documentation

• Preparation of Annual Reports, Annual Action Plans, R&D Budget Proposals, and other statutory technical documents.
• Compilation and editing of R&D publications, Research Framework Documents (RFDs), and institutional technical reports.
• Identification and prioritization of researchable problems across silkworm, host plant, and allied divisions in coordination with CO, CSB (Priority Setting Exercise).

2. Research Project Management

• Scrutiny and technical vetting of Research Concept Notes, Detailed Project Proposals, and Project Files.
• Development and maintenance of dynamic project databases covering physical and financial progress indicators.
• Monitoring milestone achievements, deliverables, pilot studies, CBTs, and ECP outputs.
• Responding to scientific, technical, and financial audit queries related to ongoing and completed projects.

3. Research Governance & Review Mechanisms

• Organization and coordination of:
  • Research Council (RC) Meetings
  • Seed Advisory Committee (RAC) Meetings
  • Periodical Review Meetings and Video Conferences
• Preparation of Agenda Notes, Explanatory Notes, Minutes of Meetings, and Action Taken Reports (ATRs).
• Logistical coordination including financial planning and scheduling.

4. Technology Transfer & Regulatory Coordination

• Processing of Material Transfer Agreements (MTA) and Memorandum of Agreement/Understanding (MoA/MoU).
• Coordination of silkworm breed and host plant varietal identification and release proposals through statutory committees such as:
  • Mulberry Varietal Authorization Committee
  • Hybrid Authorization Committee
• Correspondence regarding patenting, intellectual property protection, and commercialization of technologies and products evolved through institutional R&D.

5. Inter-Institutional & State Coordination

• Liaison with Departments of Sericulture (DOS) of various states and other research organizations for technology dissemination and programme convergence.
• Dissemination of monthly/quarterly progress reports and institutional updates to CO, CSB.

6. Data Management & Institutional Records

• Development and regular updating of institutional databases on:
  • Research Projects
  • Scientific Publications
  • Awards & Recognitions
  • Retired Scientists

7. Administrative & Compliance Support

• Coordination for issuance of No Due Certificates (NOC) to retiring/transferred scientists concerning R&D projects and project staff (PA/JRF/SRF/RA).
• Facilitation of Seed Committee meetings and other statutory gatherings.
• Assistance to the Competent Authority in policy, technical, and administrative matters related to R&D governance.

Scientists Involved